Poto AI is programme management software for community mentoring organisations in New Zealand and Australia. It covers session notes, safeguarding flags, funder reports, grant writing and a compliance dashboard — not a generic CRM and not NDIS rostering.

Is Poto the same as Titus CRM?

No. Titus CRM is operations and compliance for NDIS, aged care and community providers (rosters, SCHADS, QMS, HR). Poto AI is for mentoring programmes: notes, flags, funder reports and grants. Same founder, different job.

Do you have a result in Auckland?

Yes. A mentoring organisation in Auckland reported 15 hours of admin back every week, with AI grant writing that paid for the system. Names are withheld at the client's request; the write-up is on the case studies page.

Poto AI · Mentoring programmes · New Zealand & Australia

Session notes, flags and funder reports — off the spreadsheet pile.

Poto AI is programme management for community mentoring organisations. It is not Titus (NDIS rosters and QMS) and not a generic CRM. Built for mentors, safeguarding and the report the funder wants on Monday.

Book a 15-minute call Auckland case study

Live product · Product site also at poto-ai.com

15 hrs

Admin back / week (Auckland)

NZ + AU

Mentoring organisations

Notes

AI session write-up

Grants

Writing that paid for itself

Who this is for

Mentoring programmes. Not NDIS rostering.

Mentors and coordinators

Session notes typed up at night. Safeguarding flags buried in a spreadsheet. Poto logs the session and raises the flag in the same record.

Funder reporting

Quarterly reports assembled the weekend they are due. Poto drafts funder reports from the notes you already captured.

Grant writing

The Auckland organisation’s grant writing paid for the system. Same founder; references on a call — names withheld at their request.

If you run NDIS or aged care rosters, you want Titus CRM or the NDIS AI software page. If you want a 28-day custom build that is not Poto, start on custom AI.

What ships

One programme stack. No per-mentor tax.

Inside Poto

AI session notes from how the mentor actually works
Safeguarding flags on the same record
Funder reports generated from captured notes
Grant writing assist
Compliance dashboard

Documented Auckland outcome

A community mentoring organisation in Auckland: 15 hours of admin back every week. Grant writing paid for the system in the first month. Full write-up on case studies. City-level consulting context: AI consultant Auckland.

Delivery is by video from Brisbane. New Zealand is two hours ahead. Book a morning NZ slot on the calendar.

Common questions

Poto is a product door, not a suburb page.

What is Poto AI?

Programme management for community mentoring organisations in New Zealand and Australia. Session notes, safeguarding, funder reports, grant writing. Not a chatbot and not a generic CRM.

Is this Titus?

No. Titus CRM is HR, SCHADS rostering, QMS and inbox for NDIS and aged care providers. Poto is mentoring programmes. Mixing the two is how people buy the wrong stack.

Can I start on poto-ai.com?

Yes — the live product site is poto-ai.com. This page is the Ask Yr Grandpa product lander so search can index a unique URL on this domain. Same product, same founder.

How do I get a look?

Book a free 15-minute call. If Poto is the wrong tool, you will be pointed at Titus, a custom 28-day build, or sent home — not sold a demo you do not need.

Case studies Auckland New Zealand Titus CRM 28-day custom AI

Get the notes and the funder report out of Sunday night.

Fifteen minutes. If Poto is not the fit, you will hear that.

Book a free 15-minute call